Privacy Policy - GDPR
Privacy Notice
This Privacy Notice explains how the National Council of Integrative Psychotherapy (Hypnotherapy & Psychotherapy CIC) uses personal data.
It has been written with brevity, clarity, and conciseness in mind.
If you require further information or would like to raise a matter with our Data Protection Office, please contact us at:
- The Old Church, 55-57 Grove Road, Harrogate HG1 5EP.
- +44 (0) 300 365 3635
- info@the-ncip.org
Our Processing of Personal Data
We are a membership service for psychotherapists. We process personal data for that purpose.
If you visit our website
If you visit our website, we will record your IP address, the pages you visit, the information that your device and browser sends to us, and date-time stamps. We will anonymise the data, as our reasonable legitimate interest, in order to manage website security and performance.
Our website does not use non-essential Cookies, which is why there is no Cookie Pop-up nor Cookie Notice.
If you contact us
If you contact us, we will use the information you provide in order to help you, as our reasonable legitimate interest.
If you subscribe to our newsletters
If you subscribe to our newsletters, we will process your contact details and newsletter preferences to provide you with a copy of our newsletters as our reasonable legitimate interest. You may opt out of these at any time by notifying us.
If you register for our events
If you register for our events, we will process your information, such as contact details, as is necessary to facilitate your attendance at events as our reasonable legitimate interest.
Where there is a contractual agreement relating to the event, we will process your information, such as payment or travel details, as necessary to fulfil the contract.
If the event is being recorded, you will be notified separately.
If you visit our social media pages
If you visit our social media pages, we will process your social media account details and messages as our reasonable legitimate interest.
Social media services are provided by third parties. Their terms and conditions, and privacy notices apply. We are neither responsible nor liable for their processing of your personal data.
If you become a member
If you become a member, we will process your membership details, such as contact details, payment details, professional services and professional history, as is necessary for our contract to provide membership services. This can include direct communications to you about your membership.
We will also send you additional membership information, which we believe to be of interest to members, as our reasonable legitimate interest. You may opt out of these at any time by notifying us.
If we receive complaints from the public about your services, we will take steps to investigate those complaints, including the right to cancel your membership and publish public notifications of that action, as a reasonable public interest to help protect the wellbeing of the general public.
Data Subject Rights
You have legal rights relating to our processing of your data.
If we are processing your data, you can request:
- To be informed about that processing, as is provided by this privacy notice.
- To receive a copy of your personal data, or have that data transferred to a third party.
- For data to be corrected or deleted.
- For processing of your data to be suspended.
Our response will be subject to our legal obligations. If we are unable to fulfil your request, we will explain why, where it is lawful for us to do so.
If you believe we are processing your data unlawfully, it is your right to escalate your concern to our Data Protection Office, using the contact details provided above, to our supervisory authority (ico.org.uk) or to take independent legal action. However, we ask you to contact in the first instance so we can help to resolve the matter directly.
Other Matters
We only retain personal data as necessary for the original purpose that data was obtained, where required by law, or if deemed necessary to handle potential future concerns relating to the data subject.
We do not sell personal data.
In the unlikely event of a merger or acquisition, your data will be made available to the new organisation. We will send notifications to relevant data subjects where affected.
We will share personal data with third party authorities where required to fulfil legal obligations and to safeguard individuals.
Our website contains links to other websites. Those websites are outside our control, and we are neither responsible nor liable for their processing of personal data. Please read their privacy notices carefully.
We process data in the United Kingdom. If it becomes necessary to process data outside the United Kingdom, that processing will be subject to legally approved safeguards.
We reserve the right to update this privacy notice at any time. If we plan to process personal data in a different way, we will take proportionate steps to notify affected individuals.
If you require further information, please contact using the details provided above and in the footer of each webpage.
